10 Tips for Cybersecurity Month: Protecting Your Physical and Digital Data

10 Tips for Cybersecurity Month: Protecting Your Physical and Digital Data

October is National Cybersecurity Month, and while much of the conversation revolves around digital security, it’s crucial to remember that your physical records and documents are part of the cybersecurity equation. At Records Management Center and Shredding On Site in Maine and New Hampshire, we understand the importance of safeguarding both your physical and digital assets. 

In this blog post, we’ll share ten essential tips to help you enhance your overall cybersecurity strategy during this special month and beyond.

1. Implement a Records Management Plan

Begin with a comprehensive records management plan that covers both physical and digital data. Ensure that your plan includes records retention schedules, secure storage locations, and a secure disposal process.

2. Conduct Regular Risk Assessments

Assess your vulnerabilities, whether they are related to digital data or physical records. Regular risk assessments can help you identify potential weaknesses in your cybersecurity measures.

3. Establish Strong Password Policies

For digital assets, enforce robust password policies. Encourage the use of complex passwords and multifactor authentication to protect your systems.

4. Encrypt Sensitive Data

Encrypt sensitive digital data to protect it from unauthorized access. Additionally, maintain strict access controls for physical records.

5. Educate Your Team

A majority of data breach issues are a result of a business’s employees. Provide cybersecurity training for your employees. Make them aware of the importance of data security, both digitally and in the physical world.

6. Backup Digital Data

Regularly back up digital data to protect it from loss due to cyberattacks, system failures, or other unforeseen events. Contact Records Management Center to learn more about data tape/drive rotations and redundant off-site storage for data backups.

7. Secure Document Storage

If you store physical records on-site, ensure they are kept in secure, climate-controlled environments. For enhanced protection, consider specialized offsite records storage solutions like Records Management Center.

8. Implement Document Destruction Policies

Dispose of physical records securely. Shred documents that are no longer needed and use a reputable on-site shredding service for added security. Learn more about Shredding On Site’s recurring shredding program here!

9. Stay Informed

Keep up to date with the latest cybersecurity threats and best practices. Awareness is key to preventing security breaches. Share this blog post and subscribe to our monthly email newsletter for more info!

10. Choose Trusted Partners

Collaborate with trusted partners like Records Management Center to ensure the secure management and destruction of your important and sensitive records.

By implementing these ten tips, you’ll be better equipped to protect your sensitive information, reduce the risk of data breaches, and maintain the integrity of your records, whether they’re in digital or physical form. Cybersecurity isn’t just a month-long initiative; it’s an ongoing commitment to safeguarding your business and customer data.

Contact the information security professionals at Records Management Center to learn more about how we can partner to improve your physical and digital data security processes.