What is Multi-Factor Authentication?
Layers of Security
Multi-factor authentication, or MFA, is a multi-step process used to verify the identity of online users. Often utilized to access online accounts, such as a bank account, web-based email, or file sharing services. MFA requires the user to provide proof of their identity in two or more distinct and separate ways.
This effectively blocks hackers or other unauthorized attempts to access the secured information. The verification tests the individual’s knowledge, asks details about something in their possession such as a PIN received through text message or token device, personal information, or identification inheritance. One form of MFA that is Two-Factor Authentication, or 2FA.
The Benefits of Multi-factor Authentication
Even if a hacker breaches the first verification prompt, it’s unlikely that they can provide the necessary answer for the subsequent requests. In this way, it thwarts the attempt. The account holder can be notified of unauthorized activity.
Additionally, Multi-Factor Authentication offers a much tighter level of security than the traditional username and password login process. Though advised against, many individuals use the same passwords and login credentials across many accounts.
Once the password is compromised by a hacker, it can be applied repeatedly across multiple platforms or even sold to another individual or organization. MFA prevents the obtaining and distribution of login credentials. Therefore, protecting both employees and clients. It substantially reduces the threat of a security breach, providing not only real-world security but also peace of mind.
Application & Use of Multi-factor Authentication
Such an effective security measure must be difficult to set up, right? Not at all! Multi-Factor Authentication is fast and easy to set up. Along with being widely applicable, it can be used to secure on-premises or public cloud data.
Set up requires little labor or expense. It offers the convenience of increased productivity. In today’s remote workplace, employees and clients alike can use their preferred devices to access secure information without risk of exposure, breach, or relying on office technology. Productivity links to efficiency, which relies heavily on secure technology!
How MFA Enhances Professional Performance
Just as scanning and digitally storing confidential documents streamlines organizational workflow, Multi-Factor Authentication elevates a company’s security. It brings it into the digital age. Particularly helpful to HIPAA-compliant organizations.
It prevents unauthorized access to and distribution of confidential patient information, protected health information, and data. Additionally, businesses that process or record payments online would benefit from multi-factor authentication.
Contact Us for a Free Quote
Record Management Center’s online file management platform offers ease of workplace data access while enforcing digital safeguards and information protection. Contact us today to get a FREE QUOTE!