Records Processing Specialist

Posted: September 22, 2026

Closing Date: October 31, 2026

Are you someone who notices the little things, takes pride in getting the details right, and enjoys organized, hands-on work? We’re looking for a Records Processing Specialist to join our Records Management Center (RMC) team.

In this role, you will help turn physical records into accurate, high-quality digital files for our customers. From preparing and scanning documents to reviewing finished files for accuracy, you will play an important part in making sure every project is completed with care.

What You’ll Do

• Prepare documents for scanning by organizing materials and removing staples, clips, and bindings
• Scan and digitize a variety of records, documents, photos, and other materials.
• Review digital files to make sure they are clear, complete, organized, and accurate.
• Name, organize, and prepare electronic files for customer delivery.
• Complete document redaction when required, following established procedures.
• Handle confidential customer information with care and discretion.
• Help maintain scanning equipment and keep your workspace organized.
• Support other Records Center activities and projects as needed.
• Work with the team to meet deadlines while maintaining high quality standards.

Who You Are

• Have strong attention to detail and take pride in accurate work.
• Are comfortable working with computers and learning new technology.
• Can stay focused and consistent while working through detailed projects.
• Are dependable, organized, and able to follow established processes.
• Understand the importance of confidentiality when handling customer information.
• Are comfortable adjusting priorities when projects or customer needs change.
• Enjoy being part of a team while also being able to work independently.

Previous document scanning or records management experience is helpful, but not required. We are happy to train someone who brings the right attitude, reliability, and attention to detail.

Who We Are

At Records Management Center, part of the Lynch Group, we help businesses securely manage, protect, and access their important information. Our work includes records storage, document imaging, secure information management, and other services designed to make managing records easier for our customers.

More importantly, we are a Maine-based team that believes how we work matters just as much as the work itself. Our DRIVE values — Dependable, Resourceful, Innovative, Versatile, and Engaged — guide how we serve our customers and support one another.

If you are looking for a role where accuracy matters, your work has a clear purpose, and you can be part of a dependable team, we’d love to hear from you.

Benefits

We believe in reinvesting in our people and providing comprehensive benefits, including:

• Competitive salary and full-time status.
• Earned Time Off (ETO) and Personal Time Off (PTO) programs.
• 7 paid company holidays annually.
• 401K plan with a 50% company match on up to 5% of deferrals.
• Health Insurance options (PPO and HMO) with an HSA match.
• Dental, Vision, and Life Insurance coverage.
• Supplemental AFLAC insurance options.
• Wellness bonus for completing an annual wellness exam.
• Gym membership reimbursement.
• Mileage/vehicle reimbursement.
• Tuition and professional development reimbursement.
• Professional membership reimbursement.
• Company-provided smartphone and laptop.

About Lynch Group

The Lynch Group, selected as a Best Place to Work in Maine in 2024 and 2025, is a family-owned holding company managing several businesses in transportation, logistics, data management, and commercial real estate. Over 50 years, we’ve grown from a small, family-owned and run business into a diverse, multi-functional organization with 120 team members operating out of locations across Maine for customers throughout the U.S. and Eastern Canada. Guided by our DRIVE core values—Dependable, Resourceful, Innovative, Versatile, and Engaged—we are focused on building strong teams and delivering results for our customers and communities.

Submit Your Resume!

To submit your resume for this position, please fill out the required information below, attach your resume, and then click Submit!

Please note that this is only the first stage of the application process and is in no way a guarantee of employment.